Table of Contents
What is covered by this Service Agreement
Owner Service Satisfaction Commitment
Ownership Rights and Responsibilities
How to Operate your Libro Accounts
Personal Information, Protection of Privacy and Confidentiality
Politically Exposed Persons (PEP) Foreign, Domestic or Heads of International Organizations
Third Party Determination
Foreign Account Tax Compliance Act
What is covered by this Service Agreement?
This Service Agreement applies to all Libro Credit Union Limited (“Libro”) Owners effective May 1, 2017. We use the term “Owners” when referring to our Libro customers. This service agreement includes all Libro Owner’s deposit Accounts, all Cards (excluding credit Cards) and all transactions processed in their Accounts and using their Cards. References in all Libro documents or agreements to "Owner Services Terms and Conditions" are understood to indicate this "Service Agreement."
This Service Agreement replaces any prior agreement that Owners may have with Libro which oversees the operation of deposit Accounts, the use of Cards and Electronic Signatures. This Service Agreement does not replace any pre-existing agreement(s) or provision for any pre-existing loan, any other credit facility, or other separate product or service agreement(s). If you, the Owner, obtain future Libro products or services which include additional terms and conditions, these terms and conditions will be provided to you.
Your use of that product or service will be accepted as your receipt of the additional terms conditions and your agreement to be subject and bound by them.
Terms used in this agreement shall have the meanings set forth below:
ATM means any automated banking (or teller) machine connected to a network which accepts a Card and Electronic Signature.
Account and/or Accounts mean any individual account or accounts within the entire set of chequing, savings, investment, retirement and loan accounts all belonging to and operated by one or more Owners individually and/or jointly with each other under one general folio identification number.
Card means a virtual or physical electronic transaction, stored value or credit card (containing a magnetically encoded strip, embedded computer chip, or other technology such as RFID (radiofrequency identification) or NFC (near field communications))issued by Libro to the Owner.
Electronic Signature means a form of individual specific information used by the Owner to authenticate their identity to Libro to enable access to information and/or authorize a transaction or service request. Forms of Electronic Signature accepted by Libro may change from time to time, and may include, without limitation: Passwords used in conjunction with identification numbers or codes or a Card or other device identifying the Owner, signatures made by electronic pens or electronic pads and signature sent by fax. Instructions given by such methods are deemed given when received by Libro.
Item or Items mean cash, withdrawal slips, cheques, promissory notes, drafts, bond interest coupons or other bills of exchange or orders for payment including such orders as may be transmitted by telephone, facsimile, personal computer or other electronic means, including those originating at automated banking machines and at electronic Terminals operated by retail merchants.
Libro, we, us, and our means Libro Credit Union Limited, and its subsidiaries, assigns and successors. Where used in a context that limits Libro’s liability it also includes its directors, officers, employees, and others for whom Libro is responsible.
Owner, Owners, you, your and yours mean each Owner of the credit union (also variously called member, customer, client, borrower, cardholder, lessee, etc.), both individually (severally) and jointly with other Owners as well as the Owner's authorized attorneys, heirs, executors, duly authorized agents and/or permitted assigns.
Password means an alphanumeric code assigned to and/or chosen by the Owner, used during telephone or other remote contact sessions with Libro staff or computer systems as identification and/or authorization for transactions. Passwords include codes sometimes referred to as PINs (Personal Identification Number) and PACs (Personal Access Code).
.return or refund, for example).
Remote or remotely means accessing Libro products and services outside of a physical branch by any means, such as by telephone, computer, or other communications networks.
Terminal means any electronic device (including any combination of ATMs, merchant registers and check-out equipment, public or private telephones, computers, and electronic wallets) which is capable of reading information from and/or writing information to a Card for the purposes of completing a financial transaction including the transfer of monetary value from or to the Card including the transfer of monetary value from or to the Card
Owner Service Satisfaction Commitment
Libro believes in consistently meeting or exceeding our Owners’ expectations. Our goal is to serve all our Owners with quality service, respect and professionalism.
If an Owner is dissatisfied with a Libro service, Libro may offer and/or the Owner may ask for a full refund of any service charge or fee directly related to the particular transaction and/or service. This Service Satisfaction Commitment applies to all Accounts and transactions provided that the Owner has operated them within the agreed terms.
Libro will reasonably consider the following refunds as part of the Service Satisfaction Commitment:
- fees, service charges or commissions related to transactions on chequing and savings Accounts, and services connected to those Accounts, within the last three months;
- fees related to the full current term on loans, mortgages, fixed rate deposits, third party insurance products, safe deposit box, wallet or equipment rentals, etc.;
- fees and commissions related to individual transactions involving foreign currency exchanges, certified cheques, wires and drafts to the extent that service deficiencies were found to be under Libro's control.
What’s Not Included in the Service Satisfaction Commitment?
The Service Satisfaction Commitment complements Libro’s fair and open pricing. Libro will strive to offer a fair and competitive cost/rate at all times. Owners agree to a rate or price before making their purchase decision of a Libro product or service. Thus, this Service Satisfaction Guarantee will not usually cover refunds for: amount of interest paid to or collected from Owners, foreign exchange conversion amounts or cost dissatisfaction after transactions have been completed.
Ownership Rights and Responsibilities
You agree to purchase the required number of Libro Credit Union Shares in cash. Ownership of the Shares will be subject to the rules and bylaws of Libro Credit Union and the Credit Unions and Caisses Populaires Act (CUCPA) and regulations passed under it.
Schedule of Fees and Charges and Notice of Changes
You have been informed of the Libro schedule of fees and charges. We may charge your Account for its usual, published fees for opening, operating or closing Accounts and charges per transactions. New or amended fees will only become effective following a minimum of thirty (30) days after the date we have notified you of upcoming changed fees. You will be notified of changes by one of the following: Libro's newsletter, a notice in Account statements, by electronic means or by posting a notice in all Libro branches.
Owner Visits and Contacts May Be Recorded
You agree that Remote access sessions or in branch visits with Libro may be videotaped, stored or otherwise recorded. This agreement is immediate, continuing and may be confirmed prior to or during each call, visit or session. The contents of such records will be kept confidential but may be used by us for internal purposes, civil or criminal investigations, and to confirm accuracy of instructions.
Liability for Items Presented to Libro
In some cases, cheques or other negotiable Items presented by you to Libro (or to be cleared by Libro) are rejected, returned unpaid or dishonoured. In such cases, you will pay us the amount of any claims made against such Items and for any costs incurred as a result of handling such Items.
This compensation applies to any claims made or costs incurred under any laws in any location where the Items may be payable or as a result of our endorsement on those Items. This also applies to claims due to forged Items or forged or unauthorized signatures.
Conflicts between Owners and Libro
We are committed to resolving all conflicts and disputes fairly, quickly and internally. If you have a problem, dispute or complaint with any transaction, first try to resolve it with the staff member who assisted with the transaction or who is responsible for monitoring such transactions. We will not unreasonably prevent you from using any funds subject to dispute. If the size of the transaction is beyond the Libro staff’s authority or if you are not satisfied with the first offer to resolve the problem, then you will deal with your home Branch Manager.
Our records are considered accurate. If a date and time of a particular transaction is disputed or there’s a disagreement between you and us, we both agree to rely on the following records sequence:
- computer generated listings, logs or transaction records,
- records generated by the telephone system or telephone company,
- notes or logs (including the current date and/or time), recorded manually by Libro staff at the time of the transaction or communication,
- notes recorded manually by you at the time of the transaction or communication.
Conflicts related to demand for repayment, goods or services provided by merchants, credit granting or credit extension decisions are not included in this resolution process.
Owner's Right to Appeal
If you are not satisfied with our decision, you may ask a staff member about the Libro appeal process. If not fully satisfied, you can contact the Financial Services Commission of Ontario.
Termination of Accounts and Services
We both agree to treat each other with mutual respect. If a dispute cannot be resolved in a mutually satisfactory manner or you have breached/violated the terms of this Agreement, or have conducted yourself in a manner which is abusive of or offensive to any staff person or the Libro Board, we may terminate services and close Accounts without prior notice. In such an event, any remaining credit balances in your Accounts will be returned to you, less any and all service charges or fees due to. In the event of the Account closure, any outstanding debit balances may at our option become due.
Authority of Designated Signing Officers
You agree to advise Libro in writing of any additions or deletions to the designated Signing Officers authorized on your Account.
Changes to Business
You shall advise Libro in writing of any material change to the ownership of your business. You will advise us in writing of any changes to the registered and/or trade names or the business divisions.
You agree that you will provide us with both personal and business information for applications seeking credit products or services, , and will consent to an ongoing authorization to verify and/or to collect additional information from time to time by utilizing available resources (eg. credit bureau(s) and/or past employers).
Deposits and Other Credits
We will accept the following for deposit to your Accounts: cash (including coin if packaged in rolls), cheques, money orders, bank drafts and travellers' cheques, all if properly endorsed. You may not deposit the following into any ATM: coins, non-negotiable Items or any unacceptable Items. You will pay us for any damages, costs or losses suffered as a result of deposits excluded by this Service Agreement.
Other negotiable Instruments may be accepted depending on the case presented. We will also process credits to your Accounts received electronically from other authorized participants in the national clearing system rules (Payments Canada – formerly CPA).
Withdrawals, Cheques and Other Debits
Withdrawals or transfers of funds which you authorize using a Card will be debited to your Account at the time the transaction is authorized. The amount of cheques drawn on your Account will be debited to your Account at the time they are presented to Libro. We may debit any of your Accounts with us, whether held by you solely or jointly with others, in the amounts of all sales or cash advance slips presented to us which bear the imprint of your Card or have otherwise been authorized by you, including the use of the Electronic Signature. You accept responsibility to ensure that only authorized cheques are drawn on your Account.
Transfers to Other Accounts
We may impose limits on the number or dollar value of transfers that may be processed from your Accounts to those of others. When transfers are directed to accounts outside of Libro, we have no responsibility for issues resulting from delayed, corrupted, incomplete or compromised transfers that happen after the transfer transactions leave our systems.
We forward any bill payment transactions, to the merchants specified by you, for credit the next or second business day following the day you authorize the payments (Saturdays, Sundays and statutory holidays are not considered business days). We will not be responsible for delayed credit or late payments for reasons beyond our control. It is your responsibility to ensure bills payments are done in sufficient time to reach the merchant. Prior to processing, you will be prompted with full transaction details. After you have confirmed and authorized the transaction, it cannot be reversed. You will need to contact the merchant directly. If there are insufficient funds available in your Account or line of credit during a current or live session, you will be advised that the transaction has failed. You will then remain responsible for bill payment(s) using other channels.
You are responsible for ensuring there are sufficient funds or credit to pay post or future dated bill payments. We will not be able to notify you of insufficient funds on that future date. You assume responsibility for resulting missed payments and/or missed/late payment charges including penalties or interest imposed by the merchant. You are responsible for entering and authorizing the correct payment amounts, merchant account identification, the Account to be charged and to ensure each payment is entered and authorized only once.
Foreign Currency Transactions
If you use your Card in a foreign currency transaction, the electronic network handling the transaction will set the Canadian currency conversion rate. This rate will be used to calculate the Canadian dollar equivalent of the transaction amount and such equivalent amount will be charged to your Account.
How to Operate your Libro Accounts
You agree to use your personal Account for personal banking needs only. If the Account is used for business purposes, we may charge you business banking service fees and/or may close the Account.
Youth Accounts: Owners under 26 Years Old
If you are under 26 years of age (or another age which Libro may designate in the future) you are considered a “Youth Owner” and qualify for products and services Libro provides exclusively to Youth Owners, such as Youth Accounts. In the birthday month in which you cease to be a Youth Owner, we will replace any Youth Account with an appropriate Account type available at that time and as determined by both of us. You will pay all related fees, charges and interest applicable to that Account. Youth Owners may use Youth Accounts for their own personal banking needs only. If your Account is used for or by someone other than you, we may charge fees regularly charged to non-Youth Accounts or we may close the Account.
Signing Authority – Joint Accounts
If your Account is a joint Account, you can choose the signing authorities for the Account to be set up as:
- any one-to-sign
- any number to sign
If you do not select signing authorities for the joint Account, you agree the Account will be operated as any one-to-sign. This means that any joint Account holder can operate the Account without another signing authority required to sign. The designation of signing authority determines who has authority to fully operate the Account.
Joint and Several Liability
If the Account is a joint Account, each Owner who is an Account holder agrees that they are jointly and severally liable to Libro for all transactions, obligations, debts, and liabilities under the Service Agreement for that Account or incurred by operation of the Account, even if caused solely by the act or omission of the other joint Account holder(s).
Care and Control of Cheques and Statements
You are responsible for the care and control of cheques and statements. You will maintain cheques and statements in a safe location at all times. If you suspect or notice that you have lost cheques or that cheques have been stolen, you will advise us immediately. You must promptly notify us of any forged or unauthorized cheque or material alteration as soon as you discover it.
All cheque transactions will be reflected in your Account, even if you did not perform or authorize the transaction. You are responsible for your account and all transactions. All Owners are required to show reasonable grounds and due diligence to protect themselves.
Keeping a Positive Account Balance
Unless you have set up a Libro line of credit for your Account, you agree that no withdrawals, transfer of funds, pre-authorized electronic transactions, cheques written on the Account or any other transactions will be processed which will cause your Account balance(s) to go below zero dollars. Accordingly, you accept to use the Libro line of credit only up to the authorized limit. We will charge interest on any excess over the authorized limit at its normal rate for unauthorized overdrafts. You assume the risk of any postdated payments and postdated cheques being processed through the clearing system ahead of the date displayed on the cheque. You are responsible for missed payments and/or missed/late payment charges including penalties or interest imposed by third parties resulting from insufficient funds in your Account(s).
Responsibility for Errors
You are responsible for any errors you make in requesting in branch transactions and/or processing transactions when transacting with Libro Remotely. These errors include mistakes made when writing cheques, paying bills, transferring funds or performing other transactions. Depending on the circumstances, we may or may not be able to assist you to correct such errors.
Providing Quotes and Value Information
Financial quotations such as interest rates, stocks, bonds, mutual funds or other securities values (including index, option or market price indicators) provided electronically by Libro, another supplier or company with which we have a networking, agency or similar agreement are made using sources regarded as reliable but cannot be guaranteed. You release Libro, its agents and third party suppliers of such information from all liability for any lack of accuracy or timeliness in relation to the information provided. You will assume the responsibility for confirming the amount of any trades or transactions authorized or completed using such information.
The paper transaction record produced when you use your Card in a machine is an accurate record of your instructions. Whether such a transaction record is issued or not, it is your responsibility to verify that the transaction is correct by checking the Account statement. Without evidence to the contrary, the following Libro records are conclusive for all purposes:
- instructions you give to us by using a Card
- the contents of envelopes the you deposit into an ATM
- any withdrawal, deposit or transfer you make by using a Card and Electronic Signature
- any information communicated between the you and us (either verbally and subsequently confirmed in writing, or originally submitted in writing) regarding any electronic transactions.
Statements of Account
We will publish an Account statement for you according to a regular schedule (i.e. monthly or quarterly) which may be adjusted from time to time.
Unless you advise us differently, by completing a signed Service Request form, electronically or through our Contact Centre, we may, at our discretion, send by ordinary uninsured mail, deliver or hand out such statements to the you or your appointed agent. The latest address shown on our records will be used. You may choose to receive electronic statements instead of paper statements when such an option is offered by Libro. We may consider such statements to be received by you five days after the mailing date or on the date of physical or electronic delivery or left at your address.
Verification of Account Transactions
You agree to check each statement promptly and advise us of any errors or omissions. If you have not advised Libro within thirty (30) days of either receiving the statement or deemed receipt, the statement and the transactions recorded on it are deemed to be correct. We are not liable for any errors or omissions which are brought to our attention after such thirty-day period. We are also not liable for forged Items or other unauthorized transactions that are reported to you in statements or otherwise unless you have specifically complained about such alleged forged Items or unauthorized transactions within thirty (30) days of receipt of the statement or deemed receipt.
If you have accepted electronic access to Accounts and updates of Account information, you agree to regard each electronic update as an official statement of Account. In addition, you also agree to perform such electronic updates at least every thirty (30) days.
Libro may charge Items back to your Account when the Item that you cashed or deposited with us is returned unpaid or dishonoured for any reason, or lost through no fault of ours. The Item will be charged and any costs incurred in handling that Item plus its normal fees or charges for such transactions. You agree not to argue such returned Items or the amounts charged back to the Account. You also agree that Libro is not responsible for the collection of such Items from the original maker, drawer or payor. You may request us to attempt collection of such Items. We may request a fee for this type of collection service.
Collection and Payment
Libro may collect the amount of all debits and charges to your Account(s) as authorized by this Agreement by reducing the balance of the Account. If any such transaction reduces the Account balance below zero, you agree to repay us for such overdrawn amounts. You can pay immediately by making a deposit to the Account, by making a direct payment to us or by allowing a debit or charge to another Account owned by you, either solely or jointly with others. We may use the right to transfer between your Accounts to recover any funds owing. This would mean transferring funds from one Account to another without providing prior notice.
Only you may make claim for funds from a dormant Account. Cheques will not be issued to any party other than you whose name is registered on the dormant Account.
You acknowledges and agree that the Account will be designated as dormant when it becomes inactive and contact has been lost. Depending on the Account and the circumstances, an Account may be declared dormant any time after one year since the last activity and all attempts to communicate with you have been exhausted.
Any stop payment of a negotiable Instrument drawn on your Account must be made in writing and must be given by anyone who is authorized to operate the Account. A reasonable notice must be provided to allow us to act on the stop payment. On receiving a stop payment of a negotiable Instrument drawn on your Account, we will:
a) use reasonable diligence to comply with the stop payment, but
b) not be liable to you or any other person by reason of complying with, or failing to comply with, the stop payment.
There must be a valid reason for processing a stop payment. Following are acceptable “valid” reasons to process a stop payment request by an Owner:
- the cheque(s) have been lost in the mail;
- the cheque(s) have been stolen;
- the goods/services being paid for have not been received or are unsatisfactory; or
- the agreement has been revoked.
Non-sufficient funds in your account is not a valid reason for placing a stop payment on an Item.
Why Accounts are Frozen
We may “freeze” (a common term for restricting access to all or part of the funds held in an Account) in the following situations:
a) We become aware of suspicious, possible fraudulent or unauthorized Account activity that may cause a loss to you, Libro, or a third party;
b) an issue arises as to identifying the proper signing authorities on your Account;
c) the Account is a joint Account and we receive notice in a form acceptable to Libro of a dispute between Account holders regarding the said Account;
d) a claim is made by a third party to the Account funds which, in our sole discretion, is potentially legitimate;
e) Libro discovers that you have declared bankruptcy or is the subject of bankruptcy proceedings; or
f) We are given notice that you have been declared mentally incompetent or incapable of managing your individual affairs.
We may make such inquiries and take the necessary steps to resolve any of the above noted issues. This would include applying, at your expense, to a court of competent jurisdiction (a “Court”) to pay funds into Court and/or seek directions from a Court. You agree to indemnify Libro for any expense or cost incurred by us resulting from the need to freeze your Account or Transactions, including but not limited to expenses incurred relating to a Court application. Such expenses or costs may be charged to your Account or paid to Libro from those funds in the Account which are paid into Court. If you are asked to close the Account and fails to do so, we may, at our sole discretion, close or freeze your Account, free of any responsibility or liability for unprocessed Transactions during such a period of time.
Costs and Legal Fees for Account Operation
You agree to pay Libro for any cost we may incur resulting from the administration and/or operation of your Account that is not in the normal course, including the following incurred costs:
a) in responding to any legal notice, seizure, demand or other court process governing your Account, or in responding to or complying with court orders, warrants, summons to witnesses, subpoenas, statutory demands, or investigations; or
b) in responding to any investigation, proceeding, or requirement to provide information, including those in which copies of financial information or records of you are required from Libro; or
c) in dealing with any dispute between the Account holders or others claiming an interest in or relating to the operation of your Account.
The above costs include legal fees (i.e. on a solicitor and own client basis), fees for administrative time, communication costs, transmission or delivery costs, and costs for retrieval and copying of documents. We may charge these costs to any Account you hold with Libro.
Holds and Verifications on Account Transactions
A “hold” is different to a “freeze” being placed on an Account in the following ways:
- A hold is applied to a specific amount or portion of the amount of a particular Instrument deposited into your Account.
- A hold does not interfere with your ability to withdraw funds from the Account other than the amount of the particular Instrument deposited to your Account.
You agree that Libro has the right to place a “hold” on all or part of the proceeds of any Instrument deposited to the Account. You also agree to defer your right to withdraw funds represented by such a deposit.
All Transactions are subject to verification and acceptance by Libro and, if not accepted, or if accepted but subsequently determined to be in error, unauthorized, or worthless, we may reverse the Transactions from your Account. Verification may take place at a later date than the date you authorized for the Transaction which may affect the Transaction date. Notwithstanding any other Service Agreement term, if at any time we determine that a credit or trace to your Account was made in error, we may place a hold on the amount of the credit or reverse the credit and any applicable interest. Additionally, we may place a hold if a credit or trace to your Account was based upon a mistake of fact, or induced through or tainted by fraud or unlawful conduct or otherwise.
Pre-Authorized Payments and Reimbursements
You may authorize a third party to withdraw payments from your Account and be sent directly to that third party on a regular basis. This payment authorization is a separate arrangement between you and the third party.
You must ensure that accurate Account information is provided to Third Parties for any Pre-Authorized payments. You must notify the third party authorized to receive payments of any changes to Account information. While we may correct or update Account information for a Pre-Authorized payment, we are not obligated to do so and are not liable to you for any loss as a result of a failure to do so. As outlined in “Verification of Account Transactions”, it is your responsibility to review your Account information.
Personal PAD means a Preauthorized Debit drawn on your account for payments such as, but not limited to, charitable donations, non-owner investment contributions, mortgage installments, utility bills, insurance premiums, membership fees, property taxes, credit card billings. Lines of credit, loans and payment for other consumer goods or services
Claims for reimbursement of a Personal PAD must be made in writing to Libro no later than thirty (30) calendar days from the transaction date.
Business PAD means a Preauthorized Payment drawn on your account for the payment of goods and services related to a Business or commercial activity including, but not limited to, payments between franchises and franchisors, distributors and suppliers, and dealers and manufacturers. Claims for reimbursement of Business PADs must be made within ten (10) days of the transaction date.
You accept that Libro’s role in the reimbursement of Pre-Authorized payments for consumer goods and services is limited to forwarding the complaint. Complaints are forwarded to the proper authority under the payment rules applicable to these separate payment arrangements.
You will not overdraw any Account unless it is allowed by the overdraft protection service provided by Libro. Any unauthorized overdrafts will bear interest at the rates established by us from time to time, calculated on the daily outstanding balance and compounded monthly. Any unauthorized overdrafts and interest thereon are payable on demand.
Night Deposit Service
At your request, and if Libro agrees, we can offer a Night Deposit service, where we will accept for deposit monies or Instruments acceptable to Libro. You will place the deposit monies or Instruments in an envelope or deposit bag supplied by Libro and place it in the night depository. The monies and negotiable Instruments must be accompanied by a properly completed deposit slip signed by you and enclosed in the same envelope or deposit bag.
We shall arrange for any deposits made by Night Deposit service to be credited to your Account in a reasonable period of time after such deposit was made by you to devices designated for night deposits. No interest shall accrue on any deposit made through use of the Night Deposit service until have been credited to your Account with all valid and verified deposits.
Non-Registered Term Deposits
The Service Agreement only deals in part with Non-Registered Term Deposits made. Other terms and conditions accepted by you at the time the Non-Registered Term Deposit or funds were deposited also apply. You may only withdraw all or part of a Non-Registered Term Deposit prior to the maturity date if the terms and conditions agreed to at the time the funds for the Non-registered Term Deposit are deposited permit it. Certain Non-Registered Term Deposits do not allow you to withdraw funds prior to maturity and a penalty for making an early withdrawal may apply. By purchasing the Non-Registered Term Deposit, you agree to be bound by such terms.
If we do not receive your instructions prior to the maturity date of the Non-Registered Term Deposit, we may credit the Non-Registered Term Deposit plus any accrued interest to any Account you hold with Libro. We may, but are not required to, reinvest the Non-Registered Term Deposit, on your behalf, and accrued interest at prevailing rates and terms for Non-Registered Term Deposits available at maturity and as selected by Libro in its sole discretion.
If you do not want us to reinvest the Non-Registered Term Deposit, you must advise us before the close of business on the maturity date or otherwise you may proceed as described above. Interest is not paid to you on a Non-Registered Term Deposit that is not reinvested.
The type of Electronic Signature required for a transaction will vary depending on the product, transaction amount or service channel involved at Libro's option. It is your responsibility to protect your Electronic signatures. This includes selecting Electronic Signatures which are not easily guessed and to keep them confidential. You will not keep a physical record of Electronic Signatures unless it is in a form which cannot be read by others.
You will not show or tell them to any other person, not even family members, with the exception of when it is necessary to provide them to Libro to Remotely authorize your Electronic Signature(s) when using them. You will advise us immediately (within no more than 24 hours) if your Electronic Signature is compromised. If you suspect unauthorized access using your identity, you will advise us immediately.
You are responsible for any activity that occurs under the usage of your Electronic Signature. You, and not Libro, will be liable and responsible for any and all losses created by your failure to keep Electronic Signatures confidential. It is your responsibility to ensure that a breach of confidentiality does not happen. If you have voluntarily provided any Electronic Signature information to any other person, you have automatically authorized any and all transactions requested by that person using your Electronic Signature. This authorization also includes any and all transactions requested by others to whom the person has communicated your Electronic Signature.
Fax signatures must be your signature on a document faxed to Libro. We can accept the fax signature as if such signature was an original signature made in the physical presence of Libro staff or other witness. We can also choose to verify the fax signature by communicating with you. If such verification is not possible, we may choose not to proceed with the transaction and will be under no liability for doing so.
In some cases, only your original signature executed in the presence of Libro staff or other designated witnesses will be accepted.
Multiple Signing Officers
When you are permitted to access Accounts remotely, that otherwise require multiple signing authorities, you are responsible for all transactions performed any one of the signing authorities remotely.
Transactions Conducted Remotely
Libro offers certain products or services Remotely. Any phone, internet or other third party connection costs are your responsibility. By providing your Electronic Signature in any form, you irrevocably authorize the completion of the requested transactions including but not limited to your usage of ATMs and IVR services. Use of an Electronic Signature is the legal equivalent of written signed instructions. For more details see the previous sections “Electronic Signatures” and “Fax Signatures”.
Responsibility for Security
When accessing Libro Remotely, you must take expected security steps, such as having current antivirus protection, firewalls and software patches. If a loss or Account compromise is in part to a failure to do so, we may reduce whatever liability we may otherwise have to you. To ensure that you are protected under the following Online Security Guarantee, you must do your part by practicing everyday safe computing practices.
Online Security Guarantee
In the unlikely event that you suffer a loss through unauthorized Remote activity on your Accounts, you will be reimbursed provided you have met the Electronic Signature confidentiality responsibilities outlined within this Agreement, and that::
- You have installed and maintain up-to-date firewall and virus protection software on your personal computer or wireless device
- You have not responded to pop-ups, emails, or other Internet requests that ask to reveal personal information about yourself or your Accounts.
- You assist us in any investigation into the unauthorized access to your Accounts
Unsolicited Fraudulent Request for Account Information (Phishing)
You must be aware of risks presented by unsolicited email, telephone calls, and text messages from those falsely pretending to be Libro representatives. You are solely responsible for verifying the identity of a caller claiming to represent Libro. In the case of a link or website provided in an unsolicited e-mail or other communication, it is your responsibility to verify if the link or website to Libro is a legitimate Libro site prior to providing any personal information or Account information. You agree not to respond to such unsolicited communications and will immediately advise us of having received such communications.
Viewing your Documents
You may view certain documents, such as cheques, remotely. The ability to see a document remotely does not mean that the document or the transaction viewed in the document has been processed, cleared, or accepted by us.
Remote Access using Third Party Systems
Remote access requires the use of third party equipment, systems, and communications services to connect you and Libro. Libro is not responsible for issues resulting from delayed, corrupted, incomplete or compromised communications arising from any equipment or systems not under Libro control..
Card Ownership and Purpose
Cards are issued at your request and will remain Libro’s property. You will return any and all Cards to us at our request for whatever reason including not complying with this Service Agreement or closing your Account at Libro. We may restrict the use of the Card or cancel this Service Agreement at any time without notice. You will use the Card only to obtain Libro authorized services. By providing thirty (30) days written notice, we may add to or drop from the permitted uses. Libro issuing the Card is not a warranty that any particular service is, or shall be, available at any future time. Credit cards are subject to a separate Service Agreement with the issuing company, which may contain provisions that are different than, and supersede, this Service Agreement.
Your Card does not include Credit Limits
This Service Agreement, of itself, combined with permission to use the Card, does not give you any credit or privileges unless the Card is specifically identified as a credit card in which case a separate card service agreement with the Card issuing company will apply. You may not overdraw your Accounts through the use of the Card except by a separate line of credit agreement with us. If you exceed the limit of the Account balance or the approved line of credit limit (if any), we may cancel the Card and you will repay all amounts which are outstanding including any amount in excess of such limits. For more information about overdrawing an Account, please see the “Overdraft” section of this Service Agreement.
Owner Liability for Card Transactions
Once you have used your Card, you are liable for all authorized and unauthorized uses of the Card by any person, up to the approved withdrawal limits (including funds accessible through a line of credit, if any) before the expiry or cancellation of the Card (unless the Card has been reported lost or stolen). If your Account balance is altered due to technical problems, Card issuer errors or system malfunctions, you will be liable only to the extent of any benefits received by you.
Cards are imprinted with an expiry date after which they are no longer valid. Unless you advise us in advance that you do not wish to renew the Card, you will be deemed to have applied for a renewal Card before the expiry date. This Service Agreement continues to apply to the extended term of the renewal Card received.
Protection from Losses by False Card Transactions
You may recover from Libro any direct losses caused by the unauthorized use of your Card after the you have advised us that such Card has been lost, stolen or compromised (provided that you have complied with all the other terms of this Service Agreement). For such claims, you will present proof that is reasonably acceptable to Libro. We may relieve you from liability for unauthorized use in case you may have accidentally contributed to unauthorized use. You promise to co-operate with us, police, and other legal authorities in any investigation and proceedings seeking grounds for liability against a third party.
Debit Card and Personal Identification Number Agreement
Your use of debit Cards is subject to the national agreement for Debit Card and Personal Identification Number Agreement, which is available upon request or by visiting ww.libro.ca.
Personal Information, Protection of Privacy and Confidentiality
You give consent to us obtaining credit reports including an ongoing authorization to verify and collect personal information from credit granting or reporting agencies and to release such information to them thereafter from time to time.
Libro may share your personal information as necessary with other companies, affiliates and/or subsidiaries or service providers that are under contract with us to provide financial products or services. These third party vendors may reside outside Canada and your personal information may be stored, collected, processed, used and disclosed outside of Canada. We apply the same due diligence to protect your personal information stored, handled or processed by these third party vendors.
You may choose not to receive unsolicited direct marketing materials or contacts by mail, phone or email by either visiting a Libro office or calling 1-800-361-8222 or send an email to firstname.lastname@example.org.
You acknowledge that we may still include newsletters and marketing materials with other required communications sent to Owners (such as statements of account, T-5 slips, renewal notices, etc.).
Owners may contact the Privacy Officer by calling at 1-800-265-5935 or via email to email@example.com or by writing to the attention of the Privacy Officer, Libro Credit Union, 217 York St., 4th Floor, London ON, N6A 5P9.
Politically Exposed Persons (PEP) Foreign, Domestic or Heads of International Organizations
Libro and Owners must comply with various regulatory and compliance requirements imposed by applicable authorities from time to time. Current requirements include the following: Similar to all Canadian financial institutions, Libro, along with its Owners, is subject to federal Anti-Money Laundering and Terrorist Financial Legislation as administered and enforced by FINTRAC [Financial Transactions Reports Analysis Centre of Canada]. Under this law, we must obtain identification of all third-party, non-Owner involvement with the operation of Accounts and transactions on those Accounts as well as any connection to politically exposed persons [PEP] foreign, domestic or head of international organizations (HIO) Owners will notify Libro upon opening an Account whether there is or will be any third party directing, instructing or influencing transactions. Similarly, Owners must declare whether or not they are a PEP Foreign, Domestic or HIO or a family member of, or person closely associated with a PEP/HIO related to one. If yes, Owners will declare the source of the funds being deposited. Further, for all cash transactions greater than $10,000, the Owner will specifically confirm that no third party is directing the transaction and similarly, for all electronic funds transfers of $100,000 or more, repeat the PEP and source of funds declarations.
Libro is subject to Anti-Money Laundering and Terrorist Financial Legislation which requires Libro to obtain identification of all third-party (meaning any individual or entity, other than the Owner(s) establishing the Account, who directs how the Account is operated or transactions that will flow through the Account) involvement with the operation of Accounts and transactions on those Accounts. Owners will notify Libro upon opening an Account whether there is a third party directing, instructing or influencing transactions. Further, for all cash transactions greater than the legal threshold, the Owner will specifically confirm that no third party exists or is directing the transaction.
Foreign Account Tax Compliance Act
In accordance with FATCA, and the terms of an agreement between the U.S. and Canadian governments, Canadian financial institutions are required to identify financial Accounts held by U.S. residents and U.S. citizens or by entities that are organized in the U.S. or controlled by certain U.S. persons and to report that information to the Canada Revenue Agency (CRA). The CRA will then exchange this information with the IRS through the existing provisions of the Canada-U.S. Tax Convention.
The identification effort is necessary where:
(i) An Owner indicates they are a U.S. citizen or a U.S. resident for tax purposes. In this case, certain personal and Account information of the Owner may be reported to CRA.
(ii) There is evidence of U.S. indicia (i.e. U.S. mailing or residence address, U.S. telephone number, etc.). In this case, the Account may be treated as a U.S. reportable Account unless this evidence is proved to be misleading. In these circumstances, Libro may request that Account holders self-certify their status by completing a self-certification document.
Note: If you require assistance in determining if you are a U.S. person or a U.S. resident for tax purposes, we recommend that you speak to a professional tax advisor.
Changes to Agreement - This Agreement may be changed from time to time by Libro. Libro will notify Owners at least 30 days in advance of the effective date of any changes by mail, facsimile, electronic notice, or publishing a notice in www.libro.ca and/or a newsletter sent to all Owners. By requesting, authorizing or processing transactions covered by such changes after the effective date, Owners will have indicated their agreement with such changes as of the effective date of such changes.
Owner Information Updates - Owners will update Libro immediately of any changes to their contact information, including address, email address, and phone numbers.
Trademarks - This Agreement, other Libro documents, and various Libro points of delivery, Cards and communications contain registered and unregistered trademarks that either belong to Libro or belong to third parties and are used by Libro with permission. Owners may not make unauthorized or infringing uses of those trademarks. More detail can be found at https://www.libro.ca/legal/trademarks-copyrights
Acts Beyond Control of Either Party - Neither the Owner nor Libro will be responsible to the other for any delay, failure in performance, loss or damage due to causes beyond the reasonable control of the Owner or Libro, except the Owner must pay all interest, principal and other charges and other services provided under this Agreement on the particular due dates.
Applicable Law - This Agreement shall be governed by the laws of the Province of Ontario. If any provision of this Agreement is contrary to applicable law, this Agreement shall continue in force with such amendment as may be required by law.
Assignment - Libro may assign all or part of its rights or duties under this Agreement (including without limitation loan syndication and securitization) without notifying the Owner. The Owner may not assign this Agreement without the prior written consent of Libro.
Severability - If any part of this Agreement is found invalid or unenforceable, the rest of the Agreement will remain valid and enforceable.
Who is Bound by this Agreement - This Agreement shall be binding on and ensure to the benefit of Libro and the benefit of Libro's successors and assigns. It shall also be binding on the Owner and their heirs, successors and personal representatives, including executors and administrators.
Non-Waiver - Any failure by Libro to object or take action with respect to breach of this Agreement shall not constitute a waiver of Libro's right to take action at a later date based on that breach. No course of conduct by Libro will give rise to any reasonable expectation which is in any way inconsistent with the terms and conditions of this Agreement which can only be amended with the express written consent of Libro.
Method of Communication - Libro may communicate with the Owner by ordinary uninsured mail or other means, including electronically, hand delivery, or facsimile transmission. Mailed information is deemed to be received by the Owner five (5) days after mailing (unless otherwise specifically stated). Delivered information is deemed to be received when delivered or left at the Owner's address. Messages sent by facsimile are deemed to be received when Libro receives a fax confirmation.
Joint and Several - Owners who are joint Owners for Accounts are jointly and severally (which means individually and collectively) liable with the other Owner(s) for payment of all interest, principal, charges and all other liabilities and obligations for those Accounts.
Limitations - The contents of Libro promotional or explanatory material or unwritten statements do not add to or alter this Service Agreement. No promises implied by law (whether described as warranties, conditions, representations, or otherwise, and whether relating to merchantability, fitness, no infringement, or otherwise) apply. Owners cannot collect any damages from Libro for any reason (whether under legal theories of contract, tort, negligence, strict liability, operation of law or otherwise) that are not direct damages. No provisions included in this Service Agreement limit the rights and authorization of Libro under its Articles of Incorporation, lending licenses, General By-Laws, the Credit Unions and Caisses Populaires Act (Ontario) or any other applicable laws.